HIRING: Administration & Development Coordinator

Spring 2026

Organization: Open Stage

Location: Harrisburg, PA

Status: Full-Time, In-Person

Reports To: Producing Artistic Director

Overview

Open Stage is seeking an Administration & Development Coordinator to support financial, administrative, and fundraising operations while assisting with marketing and day-to-day logistics.

This full-time role is designed for an early-career arts administrator looking to build experience across finance, development, marketing, and production within a small, collaborative theatre environment.

Core Responsibilities

Financial & Administrative

• Assist with bookkeeping tasks including invoices, deposits, and financial tracking

• Support financial record-keeping and communication with accountants

• Prepare materials for audits, tax filings, and board reporting

• Manage mail, bill payments, and office operations

• Maintain contracts, personnel records, and insurance documentation

• Track weekly box office and bar income

Development & Data Management

• Manage donor and patron database, including data entry and gift processing

• Manage membership for The Inner Circle donor/subscriber program

• Assist with grant preparation, tracking, and reporting

• Support fundraising efforts including individual giving, sponsorships, and EITC

• Prepare donor acknowledgments and materials

• Coordinate annual licensing (ASCAP, BMI, PLCB, etc.)

Marketing & Communications

• Create show programs (layout, formatting, coordination)

• Design and maintain signage for the building, productions, and events

• Assist with website updates and ticketing system maintenance

• Coordinate print materials (programs, postcards, posters) with vendors

• Update website and community calendars

Production & Organizational Support

• Provide administrative support for productions, education programs, and events

• Coordinate artist contracts and collect required paperwork

• Support The Alsedek Theatre School with registration and logistics

Events & Operations

• Support fundraisers, opening nights, and special events

• Participate in event planning and development committees as assigned

• Support board meetings and organizational functions

• Provide occasional front-of-house, box office, or bar support as needed

General Operations

• Maintain internal systems, records, and documentation

• Order and manage office supplies

• Prepare materials for board and committee meetings

• Provide general administrative support (phones, scheduling, correspondence)

• Other tasks as assigned

Qualifications

• Strong organizational and administrative skills with excellent attention to detail

• Ability to manage multiple priorities and meet deadlines

• Strong written and verbal communication skills

• Experience with QuickBooks, Microsoft Office, Google Suite, and database systems (or ability to learn quickly)

• Proficiency with Canva; familiarity with or willingness to learn Affinity

• Ability to create clean, professional layouts for programs and signage

• Collaborative mindset and willingness to work across departments

• Experience in nonprofit and/or theatre environments preferred

Compensation & Benefits

• Salary: $40,000/year

• Health insurance (60% employer-paid medical)

• 100% employer-paid dental and vision

• Simple IRA with employer match up to 3% (eligible beginning in 2027)

• 10 days PTO annually + 1 additional day per year (no rollover)

• Paid parking in downtown Harrisburg

• Complimentary tickets to Open Stage productions

Schedule

• Full-time (40 hours/week), in-person

• Typical hours: Tuesday–Friday, 10 AM–6 PM

• Evening and weekend hours required for performances and events

• Flex time provided outside of production periods

Start Date

Preferred start date: Early June 2026 (with flexibility for the right candidate).

To Apply

Please send your resume and a brief introduction to apply@openstagehbg.com.

Applications will be reviewed on a rolling basis.